TOTAL DUE AT SIGN-UP
At sign-up, you’ll be charged Annual membership fee, and your first month’s tuition. Your first month’s tuition will be prorated. All students pay the $35 Annual Membership fee once per year on your anniversary date. All teams have team fees due at sign up. During the Summer you will only pay your half month August Tuition and annual membership, if due, to hold your spot for Fall classes. School year classes will begin in August and continue through May.
Due at the time of enrollment:
- $35 ChampionsTX Annual Membership Fee
- Team Fee (for Show Teams, CCA Squads, and Xcel – varies by program)
- Prorated First Month Tuition (varies by program check class description)
FREE TRIAL CLASS
Even though all classes follow the same progression lists, due to the makeup of kids enrolled in classes, all classes have a slightly different feel, and your child might enjoy and do better in one class more than another. If you prefer, you can schedule an evaluation with our floor manager to get a class recommendation and find the perfect class match! Free Trial Classes are limited to 1 per child per season. Free trials must be booked in advance by registering through your parent portal, emailing, or calling the office. You cannot do a trial in a full class or a class with a waitlist.
- MULTI CHILD DISCOUNT: 10% off per class for any child after the first enrollment. The 10% will be applied to the tuition of lower value. Applies to classes/tuition only. Camps, and Special Events will not include a sibling discount
- MULTI CLASS DISCOUNT: 10% off per class for any class after the first enrollment. The 10% will be applied to the tuition of lower value. Applies to classes/tuition only. Camps and Special Events do not include a sibling/ multi class discount.
- SCHOLARSHIPS: Every year, ChampionsTX awards students with scholarships towards their tuition at ChampionsTX. While we do not require financial information to apply, this is done on the honor system in an effort to reserve the scholarships for families who need assistance. If spaces become available mid-season, families put on the waitlist will be contacted. To apply, email waya@ChampionsTX.com.
AUTOPAY: Tuition for classes and teams is charged to your online account on the 1st of the month. (for example on Jan 1st you are charged Tuition for Jan). If the 1st falls on a weekend or holiday, the payment rolls onto the next business day. Payments are prepared 5 business days before. Payments may take a few days to finish posting to your account. Due to our enrollment software, we are not able to split payments between two payment methods. We’re sorry for any inconvenience. Families who want other family members to contribute to the cost may log in to their Champions parent portal and pay any amount they choose towards future balances. ChampionsTX does not mail statements. It is the parent’s responsibility to keep their account in good standing.
LATE FEES: A late fee of $25 will be added to any account not paid by the 7th. If a credit card is expired, you will have the 7-day grace period before being charged the late fee. It is the parent’s responsibility to keep their online account up to date with credit cards, emails, and phone numbers. Please make sure the credit card information and email address on file for your account is correct. Any bank charges or fees generated by the use of a debit card will be the sole responsibility of the customer.
SESSION: You remain enrolled until the end of the season (Aug – May) unless you notify us. (Please see our cancellation policy.) Tuition is calculated by the total number of classes in our session. Monthly payments are the same for 3, 4 & 5 week months. We do not prorate months that have closed days due to holidays or charge more for longer months. No refunds or adjustments are made due to absences. ChampionsTX does not give refunds. We are now offering proration for new students who join in the middle of the month.
Annual Membership Fee: Annual membership fees are non-refundable and non-transferable. The ChampionsTX Annual Membership Fee includes insurance, account processing and correspondence. The annual membership fee is due at the time of enrollment and is good for one full year. You will not be charged again for your annual membership fee until your anniversary date if you are enrolled in anything.
Camp Refund Policy: Staff is hired and supplies are bought and prepared based on the number of enrolled children in each age group. In order to prepare a first-rate out of this world camp experience for your child, ChampionsTX devotes an extraordinary amount of time and effort to plan and purchase age-appropriate crafts, activities and staff with each specific child in mind. On that note, we hope you will understand that our cancellation policy is as follows: Payment is due in full at the time of enrollment and is non-refundable. No refunds are given for camp. If a request to reschedule is received at least 7 days in advance before the reserved camp begins, we will be happy to change your camp dates. Siblings are welcome to use camp days/weeks. If a child wakes up ill on the day they are scheduled for camp, a doctor’s note must be provided. If a member in your household gets COVID, we will be happy to move your child to another camp. You may use the week you missed in the alternate week. Requests to transfer camps must be received in writing 7 days before the camp start date (of which you are currently enrolled) to waya@ChampionsTX.com. Request to transfer less than 7 days before the start of camp will be charged for one day of camp in addition to the $35 transfer fee. All transfers are subject to availability. Makeups/refunds are not offered for missed camp days. If you choose to cancel your camp and not transfer to another camp you must do so 14 or more days in advance of that camp in order to receive a full credit. If you cancel 7- 13 days in advance, you will receive a credit for half. If you cancel less than 7 days in advance you will be unable to receive a credit.
Party Policy: Staff is hired based on the party package you book. Once a date has been secured no refunds or credits will be given. We will move your date for unforeseen Illnesses and accidents. If you notify us of a cancellation with less than a 24 hours of notice, we will not be able to move your party date.
Fun Friday/ Super Saturday Policy: If you notify us of a cancellation up to 7 days out from your scheduled date, you will receive a full credit to your ChampionsTX Account. If you notify us of a cancellation between 24 hours out from your scheduled date, you will receive a 50% credit to your ChampionsTX Account. If you notify us of a cancellation with less than 24 hours of notice, we will be unable to give credit. If you would like to transfer to another Fun Friday or Super Saturday we can transfer you with at least a 24 hours notice. All transfers are subject to availability. All kids attending fun friday or super saturday must be FULLY potty trained. This means being able to voice when they need to use the restroom, get on and off the toilet by themselves, wipe by themselves, and dress by themselves.
Open Gym and P.O.P Policy: You must have a ChampionsTX account in order for your children to participate in any open gym or preschool open play. Open Gym and P.O.P is free for students enrolled in classes.
Cancellation Policy: All tuition paid is non-refundable. In order to drop from a class or program, we need written notice to firstname.lastname@example.org 14 days before the 1st. If it is after 14 days, we will be unable to drop you until next month. If you miss the deadline to drop you will be charged your monthly tuition at the time of the drop request and it will stay on your account as a credit to use for any Champions activity (classes, camps, birthday parties) or in the pro-Shop or we can drop you for the following month. Teams are considered a full-year commitment because of our team bond, close friendships, skill progressions, and year of program events, so please consider your decision to join one of our higher-level workouts carefully before accepting your team invitation. You will be automatically dropped at the end of the school-year season (May).
Immediate Drop Option: In the event that your child sustains an injury that prevents them from participating (by Dr. orders) for an extended period of time, please contact our office at email@example.com with a doctor’s note. We will then be able to drop you immediately. Dropping the class will not hold your spot in the class. We will be happy to re enroll you once your child is healed but we cannot guarantee they will still have a spot when they return. If you want to ensure that your child keeps a spot you will have to continue to pay monthly tuition while your child is out.
Transferring Classes: Let us help you find the PERFECT replacement spot for your Champion! Transfer requests must be made through the office to ensure the correct skill level and availability.
PARENT WATCH POLICY: Parents are welcome to watch their child anytime in our parent watch area. However, for safety reasons and in order not to distract the students, siblings who aren’t enrolled should remain off the mats and equipment. There is a kids play area available for active toddlers. Please clean up toys and games after your children. We also ask that all parents stay off the gym floor and any mats for safety/liability reasons if choosing to watch your athlete(s) as surfaces around the gym are uneven and athletes rotate around the gym. We also offer official parent watch days throughout the year, including an end-of-year award ceremony in May.
MISSED CLASSES: Class tuition reserves a spot in the class your child is enrolled in, and therefore tuition is not based on attendance. If your child misses eight classes in a row and we have not been able to reach you, your child will be removed from the class. This opens up a spot for other students on the waitlist and protects you from being charged further for a class each month that you are not attending.
MAKEUPS: We are proud to be one of the few gyms to offer makeups! Due to full classes and in an effort to uphold our class quality for your child, starting on October 1st, 2022 we will no longer be allowing make ups during normal classes. Instead we will be doing make up classes once a month on the last Saturday of each month at 12:45 am. We will be hosting a Gym Kids class (good for kiddos 5 and under), a Gymnastics class (good for kids 5- 12), a parkour class (good for kids 5- 12), and a tumbling class (good for kids 5- 15). You must call to get registered for that make-up class. You may only receive one make up per month and that make up must be used the month the class was missed. Make ups do not roll over to the next month. If you have any questions, please feel free to email or call us!
CALENDAR & GYM CLOSINGS: Follow the calendar HERE for closures and other dates. You do not pay for any planned closures, such as Winter Break, as they are not calculated into tuition. ChampionsTX generally follows the school district/ WAYA decisions in the case of inclement weather. Check Instagram @championstx_waya for up to date weather closings. Competitive teams follow separate schedules. Please check your Band App for our competitive team closures. Or email AllStar@ChampionsTX.com or Xcel@ChampionsTX.com.
ARRIVAL / PICK-UP: Please send your child with a water bottle and their hair pulled back in a ponytail! Be sure your student arrives 5 minutes before (no earlier please) his/her scheduled class time and please make sure your child takes care of water and bathroom needs before class so it doesn’t take away from their time. We now have a new check in system, when you arrive all you have to do is type your phone number into the IPad and click check in! To ensure your child’s safety, upon arrival at ChampionsTX your athlete will wait in the parent watch area, kids waiting area, or designated athlete warm-up area until they are called out onto the gym floor for practice by a coach. Athletes should not be on gym mats or equipment except when it is their class time and a coach is accompanying them. After your child’s class is over we ask that you come into the ChampionsTX gym for pick up to ensure that an adult is present and children are safely picked up. Please pick up your student on time. A 10-minute grace period is permitted for occasional and unforeseen circumstances, but for parents who make picking up their child late a recurring issue (2+ times), on the third late pick up a late fee will be assessed at a rate of $1.00 per minute for the amount of time exceeding the grace period. We appreciate your regular and timely attendance. Instruct your student to wait at the cubbies. During peak times the parking lot is crowded. Please take into consideration that our students may include young children. Please drive slowly and carefully. Do not take a chance on your student running to and from your car. Please pick up your child/children upstairs. Thank you for your help with this.
BATHROOM/LOBBY: Per WAYA policy, children under 8 years old can not be in the lobby area without a guardian. Please bring a water bottle for your child. We have a water fountain located in the lobby. For your convenience, we also sell water bottles in our Pro- Shop and there are vending machines located in the gym downstairs.
BEHAVIOR POLICY: ChampionsTX works towards providing the best experience for all of our students. With that in mind, it is important that our athletes meet certain behavioral expectations to promote the safety and well-being of their peers. The coaches will give a verbal warning to any child who does not meet these expectations. We may ask a guardian to join them on the floor for assistance. If the behavior persists, directors reserve the right to deny or discontinue enrollment of any child who does not meet these expectations.
LOST AND FOUND: ChampionsTX is not responsible for items left, lost or stolen at the gym. We cannot guarantee the security of personal items left in cubbies during classes and we do not guarantee that items lost will be found. ChampionsTX maintains a lost and found bin, and due to space constraints, we cannot keep items in the office. Occasionally we will clear out the Lost and Found by donating the unclaimed items to charity (at the end of the month). Be sure all personal items are marked, first and last name please. as we will contact you if we find a lost item. This helps us find you quickly.
FOOD POLICY: Please do NOT bring any sort of nut product into the gym as a precaution for anyone in our building who has any type of nut allergy, no matter how severe. Athletes are encouraged to bring a water bottle to every practice.
WHAT TO WEAR: Girl gymnasts wear a leotard. Boys typically wear a t-shirt and athletic shorts. Tumble and cheer students typically wear a fitted tank top and athletic shorts. Cheer students need to wear cheer shoes for safety in stunting. Hair should be pulled neatly and securely away from the face so that it is out of the eyes. The following are not appropriate for the gym: jeans, belts, zippers, skirts, jewelry, socks, footed tights.
CELL PHONES & MEDIA USE: We encourage parents to bring iPads, gaming devices, toys or homework for siblings to use during class so they have something to do. Please keep in mind though that some devices can be a distraction to class and team practices, so all toys or media must be used with headphones or kept on silent. Please go downstairs for long phone conversations.
SICK POLICY: Children need to be fever-free (without medication dose) for a full 24 hours before coming to class. If they miss school due to illness, they shouldn’t attend Champions. If the child is experiencing heavy symptoms (severe runny nose/rattle cough), you may also want to consider doing a makeup class. If the child has an irregular rash or lice, we ask that you schedule a makeup class instead of attending. This is a safeguard for helping us all keep each other healthy and bug-free.
To have a copy of our policies and procedures, including our discipline policy and emergency procedures, please email waya@ChampionsTX.com and a copy will be sent to you. If you have a question over any of our policies, please do not hesitate to email us for clarification.